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Transformations

Transformations allows you to quickly create new assets in a pre-defined format from original assets. The options available to you depend on your permissions and system configuration. Some examples are the ability to transform a variety of file types to "High Res JPEG," "Low Res JPEG," and "High Res MP4."

When working with large groups of assets, you may occasionally need to send the original asset instead of—or along with—other transformations. This can be done via the transformations option as noted in Share an original asset via the transformations page.

The Transformations option is available in the Content gallery, the Cart, and in Asset Details.

Get Transformations screen. Assets are grouped by "Other," "Image" and "Video":

Create transformations​

You can transform single assets via Asset Details or multiple assets simultaneously via the Content gallery or the Cart. The assets must be eligible for transformation. If you select an asset that is ineligible for transformation—generally due to your permissions—the Transformations option will not be available.

💡 Tip:
If you are working with a large number of assets, consider adding them to the Cart and then completing the transformation process from that page.

To create transformations:

  1. Select the asset(s).

    • For a single asset, open its Asset Details and click Transformations.
    • For multiple assets, select them in the Content gallery or the Cart. Then in the page task bar, click Transformations.

    The Get Transformations screen appears, with a list of the selected assets organized by Other, Image, and Video.

    The top of each asset type section displays the total number of assets, their cumulative file size, and their transformation options. Expanding a section displays additional details including a preview of each asset, its file name, and its file size.

    NOTE:

    • In the Get Transformations screen, asset types are grouped by Other, Image, and Video, but individual Tenovos configurations may vary.
    • If the Transformations option is not available, you do not have the required permissions for one or more of the selected assets.

  2. Select the transformations to apply. When you expand a group section, all assets are selected by default. You can apply transformations to all assets in a group and also apply additional transformations to individual assets.

    • To apply transformations to all assets in an asset type group, select one or more transformation options from the section header.
    • To apply transformations to an individual asset, expand its group section, locate the asset, click its Edit button, and select one or more transformations.

    NOTE: Asset types that do not have any applicable transformations available display only the Original Asset transformation. This option allows you to share original assets via email.

    Each asset displays the total number of transformations applied to it. To view an asset's selected transformations, click its Edit button.

  3. Share or download the assets.

Share asset transformations​

Using the transformation feature, you can share transformed or original assets via email. Recipients can be internal or external users; they do not need credentials to the system.

The notification email includes a link to download a ZIP file containing the assets. By default, the link expires in seven (7) days.

To share a transformation:

  1. In the Get Transformations screen, follow the steps to create a transformation.

  2. Click Share. The Share Transformations dialog box opens.

  3. Enter one or more email addresses.

    To share to multiple email addresses, press Enter between each email address.

  4. Enter a file name for the ZIP file. If this box is left empty, the file will be named "download.zip".

  5. In the large text box, type a message to include in the email. (Optional.)

  6. Click Share. A download link to the ZIP file containing the transformed and/or original asset(s) is emailed to the recipients. Recipients can be internal or external users; they do not need credentials to the system.

    NOTE: By default, the download link expires in seven (7) days.

Share an original asset via the transformations page​

When working with large groups of assets, you may occasionally need to send the original asset instead of—or along with—other transformations. This can be done via the Transformations option.

NOTE: The Transformations option shares the original asset with users. To share a rendition of the original asset, see Share assets externally.

To share an original asset via the transformations page:

  1. In the Content gallery or the Cart, select one or more assets and click Transformations in the page task bar.

    NOTE: If the Transformations option is not available, you do not have the required permissions for one or more of the selected assets.

  2. Select the asset(s).

    • For a single asset, open its Asset Details and click Transformations.
    • For multiple assets, select them in the Content gallery or the Cart. Then in the page task bar, click Transformations.

    The Get Transformations screen appears, with a list of the selected assets organized by Other, Image, and Video.

    NOTE: If the Transformations option is not available, you do not have the required permissions for one or more of the selected assets.

  3. On the Get Transformation page, choose Original Asset from that asset's transformation options.

  4. If applicable, select a transformation option for any remaining assets.

  5. Click Share and provide the recipient email addresses and any optional information.

    A download link to the ZIP file containing the transformed and/or original asset(s) is sent to the recipients. Recipients can be internal or external users; they do not need credentials to the system.

    NOTE: By default, the download link expires in seven (7) days.

Download a transformation​

Using the transformation feature, you can download transformed or original assets. Asset transformations are processed in the Jobs center. After the transformation request is processed, you can save the ZIP file containing the transformed assets.

To download a transformation:

  1. In the Get Transformations screen, follow the steps to create a transformation.

  2. Click Download then confirm the download request.

    Depending on your privileges, clicking download will immediately initiate a download on the Jobs center. Alternatively, you may be presented with the Download Requests screen. In this case, fill out the download request form and wait until your request is approved.

  3. Go to the Jobs center. When the job Status is complete, click Save. The transformed assets are sent to your default downloads folder in a ZIP file.

    NOTE: Depending on your browser settings, you may have to refresh Tenovos to update the job status.